Meetings: Sneaker Time?
December 19, 2010 2 Comments
Most of us have been in a meeting which ended without solving the discussed issues. The meeting participants leave the meeting to meet again in the nearby walkway to discuss the unfinished subject from the meeting. Sometimes they continue the discussion over the phone to complain how unproductive the meeting was. They use the phone to conclude some of the issues discussed in the meeting.
Sneaker time is the time spent by the meeting participants after the meeting discussing the open issues. Sneaker time discussion takes more time and waste many resources. The discussion after the meeting is usually between 2-3 meeting participants, the rest of the participants are not aware of the followup discussion and there is a good chance that they will not even know the outcome of the follow-up discussion.
Meeting discussion is usually documented and circulated for information and action. Sneaker time discussion is rarely documented and almost never circulated. The actions items from the sneaker time discussion can be dangerous because only few people know about them and approve them. These action may contradict with other action items generated by another group in side discussions similar to the sneaker time.
Well managed meetings should discuss and analyze the meeting agenda’s times to reach solutions and action plan that prevent the need for further discussion. The meeting chairperson should manage the meeting while thinking of the possibility of sneaker time after the meeting. The target should be to reduce the sneaker time to meeting time ratio. The meeting participants should leave the meeting without the need for further discussion on the meeting action items.